Authorized Signatory List Management.
Aptly digitizes and automates authorized signatory list management to reduce the risk of contract disputes and signatory fraud, improve governance, and streamline operations.
In every industry, business is transacted via contracts and approvals. Verifiable, electronic signatory lists ensure signing authorities are current and duly authorized.
An authorized signatory is someone who’s been delegated the right to sign on behalf of and commit an organization to certain obligations. This includes banking transactions, purchase and sales contracts, employment contracts, financial trades, and virtually any business agreement.
A single unauthorized signature can commit companies to legally enforceable and often costly actions. For this reason, it's critical for businesses to properly manage, track, validate and share who has signature authority.
Aptly makes realtime authorized signatory management secure and efficiento reduce risk, improve compliance and streamline business operations.
Create and manage signatory lists
- Add signatories and catalogue electronic signatures
- Set authority limits, both financial and non-financial
- Add supporting documents if required (Passports/KYC)
Distribute signatory lists in real-time
- Share authorized signatory lists with secured links
- Export lists or provide restricted viewing access
- Grant or revoke access , or set an expiration access view only access at any time
Ensure compliance with audit logs
- Log all signatory list updates, who made them and when
- Utilize approval workflows to require multi-party signoff prior to publishing requested updates
- Access a full audit log of historical signatory lists to validate prior actions and authorities
Reduce Exposure and Streamline Business Transactions
Document
All signature authorizations per person and company are available in a central register (single source of truth) and always up-to-date.
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Discover
Helps the organization quickly find the right person who has a specific signature authority.
Communicate
You always have an up-to-date communication list of all authorized representatives at your disposal if important information is to be sent.
Report
As an overview (company group or individual companies) and as a download you will receive all the authorized signatories in one document.
Optimize
The change management process when employees change or after an employee departs is made easier and faster.
Audit
Any changes to the signature authority will be recorded in an audit report. Historical signatory lists are always available.
Lower risk of contract disputes and fraud.
Failure to promptly update and distribute signatory lists increases the risk of contract disputes and fraud. Inaccurate lists risk unauthorized individuals signing off on payments or transfers, signing new contracts or performing trades.
With Aptly, treasury teams can update signatory lists, bank mandates, and delegated authorities in real-time. Automated notifications and secure sharing ensure appropriate parties have the most current information to cross-check new requests.
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